Reset Password| Help|
  • Print |
  • |
  • Share

Administrative Assistant 

Agency Function
3, Administrative

Level of Experience
4, Staff


Provides administrative support to Department Heads and staff per the direction of Department Head



  • Manages Department Heads calendar and independently schedules appointments based on availability
  • Arranges travel plans and compiles all documents for travel
  • Screens incoming calls and correspondence, responds proactively when possible
  • Coordinates client meetings/presentations by arranging for facilities and cateringand issuing appropriate information to attendees
  • Assists in research and preparation of PowerPoint presentations
  • Responsible for supporting department heads leadership within department
  • Works closely with upper management to identify and suggest solutions on how to improve departmental and team moral
  • Keeps abreast of current trends and the latest technological advances
  • Helps to elevate department's role in the whole advertising process



  • Collects and submits weekly timesheets
  • Prepares expense reports as required
  • Distributes expense and pay checks
  • Documents and distributes weekly status meeting minutes to team
  • Participates in weekly departmental staff meetings
  • Keeps supervisor apprised of the status of work
  • Prioritizes tasks and assignments to meet scheduled deadlines
  • Covers reception desk as scheduled
  • Researches and prepares special projects as required



  • Excellent communication skills both, written and oral
  • Strong ability to organize and work on multiple tasks simultaneously
  • Computer literate
  • Team player
  • Strong problem solving skills and detail oriented
  • Able to function in a fast paced environment

 Download this job description.doc

  • Print |
  • |
  • Share
My Notebook

My Notebook

Measure Up in 2015!
Jan 15 | Webinar
Jump-start your media measurement plan! Join Brad Adgate, Research Director, Horizon Media and Chair of the 4A's Media Measurement Committee, for an update on the key trends, challenges and opportunities in cross-media measurement.
> Learn More

4A's Partner Awards

4A's Data Summit

4A's Discount to Borrell Associates
Untitled 1
Login error. Please try again.
Sign In