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Chief Financial Officer 

Agency Function
5, Chief Officer/Executive

Level of Experience
2, Executive

Overview

Reporting to the Managing Partnership of the agency, the Chief Financial Officer (CFO) is responsible for directing the fiscal functions of the agency in accordance with Generally Accepted Accounting Principles (GAAP).  In addition, this individual will be directly involved in providing strategic financial input and leadership on decision making issues affecting the agency.  Finally, through keen oversight of the accounting process, the CFO will enhance and/or develop, implement and enforce policies and procedures by way of systems that will improve the overall operation, effectiveness and financial condition of the agency.

Duties and Responsibilities

1. Financial Management

• Direct Accounts Payable (AP) and Accounts Receivable (AR) processes to ensure timely billing and sufficient cash flow for the agency
• Develop a reliable cash flow projection process and reporting mechanism which includes minimum cash threshold to meet operating needs of the agency and ensures timely invoicing to the agency’s clients and payments to outside vendors
• Optimize overhead expenditures
• Oversee the collection of past-due accounts
• Facilitate the optimization of the agency’s accounting software system, by providing the appropriate information in regards to estimating, traffic, Profit & Loss, revenue and account summary reporting
• Create and implement a working capital plan and direct investment of excess working capital
• Investigate and recommend outside resources for capital when needed, negotiating competitive rates
• Report monthly to the managing partners on all financial areas
• Maintain and administer stock ownership practices and reporting to shareholders
• Oversee and direct the annual auditing process and report to shareholders
• Satisfy all regulatory and tax compliance filings and reports, while working to minimize taxes

2. Risk Management

• Review existing client contracts to ensure maximum profitability
• Develop a standard contract to be used by all of Account Services in the implementation of new relationships which minimizes risk to the agency and maximizes profitability
• Implement stringent confidentiality agreements with all vendors, clients and employees in order to protect the intellectual and creative property of our clients and the agency
• Preserve, protect and vigorously defend the firm’s assets, business and interests
• Administer and coordinate legal action, when appropriate and warranted
• Maintain all acceptable insurance policies to limit exposure that can occur in the production process and report on coverages, deductibles and co-insurance amounts
• Report on risks not covered by insurance

3. Systems and Support

• Manage systems staff in order to provide reliable service and support to all technological areas within the agency including, but not limited to, internet and email, file back-ups, network, Macintosh and PC computers, graphic interfaces and printers, scanning equipment, etc.
• Review, recommend and direct the appropriate capital expenditures for all technological areas
• Manage staff in the compliance of software for all users
• Develop and implement a disaster recovery plan and procedures to insure minimal interruption to business, as well as maintaining invoicing for cash flow

4. Administrative

• Work directly with team leaders/department heads in the forecasting of revenues and expenses for all clients, reporting to managing partners on a quarterly basis
• Oversee and administer all agreements for office/storage space leases, computer leases, etc.
• Direct and manage the purchase of office furniture and supplies
• Monitor payroll and travel expenditures
• Initiate meetings as needed with agency staff and/or managing partners to address areas of concern or ideas for process efficiency and improvement

5. Human Resources Management

• Manage, motivate and provide leadership to an accounting staff of eight individuals
• Direct the controller in providing and directing procedures and systems necessary to maintain proper records and to afford adequate accounting controls and services
• Monitor and evaluate subordinates’ performance and workloads, reassigning priorities as needed
• Perform staffing functions (hire, terminate and coach)
 

6. Other

• Preserve, protect and maintain the value of the firm’s intellectual property and report on the value of the intellectual property quarterly
• Explore and develop new areas for agency growth and profitability
• Manage agency corporate giving
• Support agency visibility by participating in appropriate professional and business forums and organizations
• Have fun!

Basic Skills Needed

• 10 years Accounting/Financial Experience with 3-5 years in senior management role
• Advanced PC Skills (Microsoft Office – Power Point, Excel, Word, Outlook and Access)
• Exceptional Interpersonal Communication (written and verbal), combined with a good sense of humor
• B.A. in Accounting, Finance or equivalent; MBA highly preferred

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