Reset Password| Help|
  • Print |
  • |
  • Share

Administrative Assistant 

Agency Function
3, Administrative

Level of Experience
4, Staff

Summary

Provides administrative support to Department Heads and staff per the direction of Department Head

 

Responsibilities

  • Manages Department Heads calendar and independently schedules appointments based on availability
  • Arranges travel plans and compiles all documents for travel
  • Screens incoming calls and correspondence, responds proactively when possible
  • Coordinates client meetings/presentations by arranging for facilities and cateringand issuing appropriate information to attendees
  • Assists in research and preparation of PowerPoint presentations
  • Responsible for supporting department heads leadership within department
  • Works closely with upper management to identify and suggest solutions on how to improve departmental and team moral
  • Keeps abreast of current trends and the latest technological advances
  • Helps to elevate department's role in the whole advertising process

 

Tasks

  • Collects and submits weekly timesheets
  • Prepares expense reports as required
  • Distributes expense and pay checks
  • Documents and distributes weekly status meeting minutes to team
  • Participates in weekly departmental staff meetings
  • Keeps supervisor apprised of the status of work
  • Prioritizes tasks and assignments to meet scheduled deadlines
  • Covers reception desk as scheduled
  • Researches and prepares special projects as required

 

Qualifications

  • Excellent communication skills both, written and oral
  • Strong ability to organize and work on multiple tasks simultaneously
  • Computer literate
  • Team player
  • Strong problem solving skills and detail oriented
  • Able to function in a fast paced environment

 Download this job description.doc

  • Print |
  • |
  • Share
My Notebook

My Notebook

4A's Talent@2030 2015
Sept. 29-30 | Conference
This event for HR professionals and the agency C-suite will focus on leading strategies that leverage technology, social media and data to attract, engage, and retain agency talent.
> Register Today

4A's Executive Leadership Program
October 13-15 | Management Training
Send your next generation of agency leaders to this three-day program at 4A's NYC HQ. This event always sells out, so register now.
> Learn More

View All Events


Adweek Project Isaac
Adweek Project Isaac
  Untitled 1
 
Login error. Please try again.
Sign In