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Mailroom Clerk 

Agency Function
3, Administrative

Level of Experience
4, Staff

Job Title: Mailroom Clerk
Department: Facilities
Reports To: Mailroom Supervisor


Sorts incoming mail for distribution and dispatches outgoing mail


  • Ensures that agency mail is received and delivered as quickly as possible. 
  • Ensures that outgoing mail is properly sealed, posted and transferred to the US Postal Service or other delivery service.


  • Opens envelopes by hand or machine.
  • Stamps date and time of receipt on incoming mail.
  • Sorts mail according to destination and type, such as returned letters, adjustments, bills, orders, and payments.
  • Readdresses undeliverable mail bearing incomplete or incorrect address.
  • Examines outgoing mail for any irregularities and seals envelopes by hand or machine.
  • Stamps outgoing mail by hand or with postage meter.
  • May address mail, using addressing machine
  • Distributes and collects mail
  • Weighs mail to determine that postage is correct


  • No experience required
  • Must have strong interpersonal skills to foster optimal relationships
  • Should be detail oriented and efficient

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