Accounting Coordinator, New York

General Information

Job Title:

Accounting Coordinator

Location:

5 Bryant Park
New York, NY, 10018
United States

Employee Type:

FullTime Exempt

Manage Others:

No

Description

The 4A’s Accounting Coordinator reports to the 4A are Finance Manager and is based out of the New York City Office. We are looking for an individual to execute day-to-day accounting support activities. Responsibilities include, but not limited to Company-wide, billing, accounts receivable and collection management, accounts payable, and cash reporting. This individual will be part of our finance team.

Member Revenue, Invoicing, Accounts Receivable & Collections

  • Responsible for billing all annual and quarterly membership dues invoices in netFORUM
  • Audits for accuracy by comparing excel schedule to netFORUM reports
  • Interfaces with agency membership and internal membership team on billing issues
  • Tracks members on suspension/terminations and sends out monthly reports on suspensions/terminations to membership and agency relations
  • As part of cash collections responsibility, follows-up with delinquent members on a regularly scheduled basis via email, then telephonic
  • Maintains weekly Accounts Receivable aging and analysis schedule

Conference, Events, Professional Development, Invoicing, Accounts Receivable & Collections

  • Creates all ad hoc and reoccurring invoicing
  • Processes credit card transactions and manages inquiries regarding credit card charges from conference registrants and member agencies (as needed)
  • Downloads PayPal credit transitions monthly to the bank file and allocate the income to the necessary project accounts
  • Interfaces with Practice Area leads on billing, collections, and account status issues
  • Maintains weekly Accounts Receivable aging and analysis schedule

4A’s Foundation, Invoicing, Accounts Receivable & Collections

  • Creates all ad hoc and reoccurring invoicing for separate 4A’s legal entity
  •  Maintains contract or agreement database
  • Liaison with Foundation team on receivable status
  • Maintains weekly Accounts Receivable aging and analysis schedule

Accounts Payable & Expense Report Processing

  • Generates weekly and ad hoc accounts payable files; verifies general expense codes; keys data into the system and maintains back-up and support
  • Daily clearing of payments presented at the bank
  • Maintains vendor database
  • Obtains federal identification number, social security number, payment terms and all other onboarding information required for new vendors
  • Completes vendor and credit applications and distributes W-9’s upon request.
  • Execute and reconcile all company credit card purchase requests and of the Corporate Amex account. Interface and coordinate with various departments
  • Responds to all internal and external vendor payment and account related queries
  • Through Certify expense processing platform; audits and processes employee expense reports for receipts, correct calculations and expense codes
  • Monitor and Manage employee credit card activity/accounts.
  • Annually prepares and sends annual 1099 forms to vendors and IRS

Requirements 

  • Bachelor’s Degree in accounting preferred, not required
  • Minimum 5 experience executing or managing accounts payable, accounts receivable, billing transactions
  • Possess excellent verbal and written communication skills
  • Demonstrates exceptional organizational skills
  • Excellent technical skills including, but not limited to MS Office applications, (especially Excel), Google suite (e.g., Google sheets)
  • Experience, exposure to SAGE Intaact Financial Systems, NetForum, Nimble (Association Management Systems) desired
  • Ability to deal with various personalities, cooperate with team members and reflect a strong sense of customer service
  • Primary values must include objectivity, accuracy, patience, meticulous attention to detail,  and high-quality output

Where We Work:

  • Great team with strong mission and energy
  • Summer Fridays
  • Week off between Christmas & New Year Holidays
  • Enviable work/life integration
  • Volunteer Days

About the 4A’s

The 4A’s was established in 1917 to promote, advance, and defend the interests of our member agencies, employees, and the advertising and marketing industries overall. We empower our members to drive commerce, spark connections, and shape culture through infinite creativity. With a focus on advocacy, talent, and the value of creativity and technology to drive business growth and cultural change, the organization serves 600+ member agencies across 1,200 offices, which help direct more than 85% of total U.S. advertising spend.

The 4A’s includes the 4A’s Benefits division, which insures more than 160,000 employees; the government relations team, who advocate for policies to support the industry; and the 4A’s Foundation, which advocates for and connects multicultural talent to the marketing industry by fostering a culture of curiosity, creativity, and craft to fuel a more equitable future for the industry.

4A’s is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel policies are applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristic.

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